City of Austin - JOB DESCRIPTION

City Clerk

Under general direction from the City Council, or working independently, this position provides support to the Mayor, City Manager, and the council. The City Clerk is responsible for keeping records of the council, and has other duties and responsibilities as may be assigned by the City Charter, the City Council, or state law.

1. Provides staff support to the City Council; coordinates agenda items; attends meetings; records minutes of meetings; ensures meetings comply with mandated requirements; arranges for preparation and distribution of minutes as required; notifies departments and citizens of City Council decisions; assists in planning City Council functions.
2. Liaises for City Council to citizens who request data from or appearance before City Council.
3. Assists the Mayor and the City Manager in day to day operations of the City as needed.
4. Directs and participates in research to gather facts and information for City Council decisions; prepares narratives and reports as required.
5. Attests to official actions of the Council.
6. Is custodian of City Seal.
7. Serves as the election official for all city elections; directs the conduct of City Elections and Annexations to ensure all legal requirements are met.
8. Attends meetings of the Mayor and City Council as required.
9. Monitors publication of all official city notices to ensure compliance with applicable laws.
10. Manages and participates in the development and administration of the Mayor's Office budget, the City Council budget, the City Clerk's Office budget and the election budget.
11. Administers the records management program for the City.
12. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
13. Stays abreast of current legislation regarding City Council, municipal elections, or City records.
14. Works on the continuous improvement of City records and City election coordination program services.
15. Coordinates the City Clerk's office activities with those of other departments and outside agencies and organizations.
16. Provides staff support to a variety of boards and commissions; attendd and participated in various professional group meetings.

• Provide direction and evaluation to the City Clerk's Office Staff.
• Train and oversee work of election staff during elections.

• Knowledge of the City Charter.
• Knowledge of federal, state and city laws or ordinances, administrative rules and regulations governing records management, election administration, archives, administration, open meetings, and public access to information.
• Knowledge of principles and practices of local government administration, budget preparation, and personnel management.
• Knowledge of Parliamentary Law.
• Knowledge of Roberts' Rules of Order and City Council rules and procedures.
• Knowledge of the functions and organizations of Municipal Government.
• Knowledge of past and present city policies and procedures; city protocol.

• Graduation from an accredited college or university with a Bachelor's Degree in Business or Public Administration or related field plus eight (8) years of progressively responsible professional experience in municipal administration or related area.
• Two (2) years of managerial or supervisory experience or an equivalent combination of training and experience preferred.

Certifications as a Certified Municipal Clerk meeting the requirements of the International Institute of Municipal Clerks or Texas Municipal Clerk Certification meeting the requirements under the Texas Municipal Clerks Association is preferred.