| Purpose: |
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Under limited direction, this position processes archival collections and City of Austin records, provides reference services to the public, and provides public programs. |
| Duties, Functions and Responsibilities: |
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Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Appraises, organizes, processes, catalogs and conserves archival collections and materials.
- Curates one or more of the collection units (Periodicals, Maps, Recordings, Photos, etc.) by making selection and acquisition decisions, processing and cataloging materials in that unit.
- Compiles finding aids, reference guides, articles, statistics and reports
- Provides archival reference and research services.
- Assists with the acquisition and appraisal of collections by helping to determine whether the collection or acquisition is suitable for inclusion in the AHC collections; assists under the supervision of the AHC manager or a supervisor.
- Provides public liaison activities including lectures, media appearances and interviews.
- Explains research policies and procedures, demonstrates research methods, explains the use of reference materials/equipment and explains fees to customers.
- Coordinates and conducts meetings, training, tours, and public programs to the public and staff.
- Assists in planning exhibits by organizing and interpreting historical records for public presentation.
- May serve as the collections registrar by registering donations into the collection (this is an archives and museum function) and maintaining donor records.
- Serves as ‘in-charge’ staff person in management’s absence.
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| Responsibilities - Supervisor and/or Leadership Exercised: |
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May provide leadership, work assignments, evaluation, training, and guidance to others.
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| Knowledge, Skills, and Abilities: |
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Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of archival and Encoded Archival Description standards, issues, practices, and trends.
- Knowledge of reference tools and procedures.
- Knowledge of records management issues and practices.
- Knowledge of digital imaging issues and trends, especially in regards to archival practice.
- Knowledge of electronic records management and preservation.
- Skill in processing/arranging archival collections.
- Skill in oral and written communication including presentation.
- Skill in organizing and interpreting historical records for public presentation.
- Skill in using computers and related software, including Microsoft Office products.
- Skill in prioritizing work assignments.
- Skill in establishing and maintaining effective relationships with City employees and the public.
- Ability to use and apply standards for archival description, cataloging, and networked resource sharing for archival objects and descriptions.
- Ability to appraise records for archival and/or historical significance.
- Ability to work with people of diverse backgrounds.
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| Minimum Qualifications: |
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- Master’s degree in Library or Information Science, or related to the assigned program from an ALA accredited university, with specialization in archival enterprise and/or administration, plus two (2) years professional experience working in an archives, library, museum, or other cultural heritage institution
- Master’s degree in History/Public History with coursework in archival administration, or a Master’s Degree in a related field, may substitute for the required Master’s degree in Library or Information Science.
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| Licenses and Certifications Required: |
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May require a valid operator’s license and the use of a personal vehicle.
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