Data is as of 6/15/2025.
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City of Austin - JOB DESCRIPTION

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Legal Program Specialist
FLSA: Standard/Exempt EEO Category: (20) Professionals
Class Code: 11235 Salary Grade: MD5
Approved: February 21, 2014 Last Revised: February 13, 2025

Purpose:
 
Under general supervision, and in addition to performing other legal support activities, this position is responsible for ensuring assigned program areas, performance measures, and deliverables are met. Program areas may include, but are not limited to, City Ethics and Compliance, Public Information Requests, and City of Austin Diversity Initiative. 
 
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  1. Is responsible for ensuring program area performance measures are met, including program execution, applicable training, monitoring, and analysis of program effectiveness. Reviews results and provides recommendations for program improvements. Provides technical expertise on an ongoing basis.
  2. Assists in developing and maintaining program policy documentation. Reviews, analyzes, and ensures compliance with all related Local, State, and Federal laws and guidelines.
  3. Researches, analyzes, and oversees data entry on relevant issues within the City. Maintains database in order to perform trend analysis; provides statistical reporting of trends and associated activities; and abstracts specific relevant data as appropriate.
  4. Prepares correspondence, working with other staff within the department to provide input; gathers data, analyzes information, and makes recommendations to the City Attorney; summarizes records and reports; analyzes and reports on other critical internal metrics to provide support and new sourcing strategies.
  5. Provides paralegal support including maintaining client, section, and case files. May serve as point-of-contact on cases.
  6. Performs pretrial preparations and arrangements. Drafts documents and correspondence. Gathers evidence from a variety of sources in support of case. Coordinates and schedules court appearances, trials, depositions and meetings.
  7. Develops systems and procedures to support duties and departmental workflow. 
  8. Participates in the planning, development, coordination, and presentation of specific training and educational programs as appropriate to the City's needs. Develops, coordinates, and facilitates City-wide training.  
Responsibilities - Supervisor and/or Leadership Exercised:
  None.
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of research practices and techniques
  • Knowledge of City practice, policy and processes.
  • Knowledge of court proceedings
  • Knowledge of Federal and State legislative processes and laws.
  • Skill in planning and organizing
  • Skill in data analysis and problem solving
  • Skill in planning and organizing
  • Skill in oral and written communication.
  • Ability to establish and maintain effective working relationships with city employees and the public
  • Ability to develop training classes and to teach groups and individuals, excellent oral and written communication skills. Ability to work with frequent interruptions and changes in priorities.
  • Ability to understand the business impact of key matters affecting the city
  • Ability to collaborate internally and externally to drive innovation and process excellence
  • Ability to handle multiple tasks and work independently in a highly-regulated, fast-paced and complex business environment, exercising sound judgment
 
Minimum Qualifications:
 
Graduation with a Bachelor’s degree from an accredited college or university with major coursework in government, law, business, or a related field plus four (4) years’ experience in a professional/administrative capacity in a legal environment. 
Experience may substitute for education up to a maximum of four (4) years. 
 
Licenses and Certifications Required:
 

None

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.