City of Austin - JOB DESCRIPTION

Payroll Associate II

Under general supervision, this position performs specialized payroll work in the Payroll Office in one or more of the following areas: time and attendance system, payroll adjustments, payroll interfaces, garnishments, and payroll records.

1. Monitors biweekly time and attendance system (TAS) reporting and assists all department timekeepers and coworkers in solving TAS problems.
2. Researches payroll problems and time entry anomalies, identifies and calculates payroll adjustments, and processes these adjustments through the City's automated systems.
3. Calculates and prepares special payroll checks, including supplemental checks, replacement checks, and check reversals.
4. Performs gross-to-net computations for payrolls involving tax exempt and tax deferred deductions, and cash and non-cash benefits.
5. Processes IRS and court orders, including child support garnishments, tax levies, federal bankruptcy orders, and student loan garnishments.
6. Follows Texas Attorney General Office requirements for reporting of lump sum payments for employees with garnishments.
7. Updates garnishment and levy procedures to reflect current laws and regulations.
8. Counsels employees on garnishment and levy procedures and payroll deductions.
9. Writes/drafts routine correspondence.
10. Prepares and reviews payments, cash receipts, or other accounting transactions by verifying documentation and accurately completing transactions in the accounting software.
11. Interprets and explains payroll operations and policies to others.
12. Maintains payroll guidelines by following internal controls and procedures.
13. Coordinates division/section activities with other divisions/sections.
14. Compiles data and information for reports, including tax information returns and other regulatory reports.
15. Maintains and updates payroll records and employee information.
16. Ensures the integrity and confidentiality of financial and payroll data.

• Stay updated on changes in payroll laws and regulations.
• Knowledge of payroll and tax programs sufficient to perform job tasks.
• Knowledge of general personnel and payroll policy and procedures.
• Knowledge of automated accounting and payroll systems.
• Strong numerical and analytical skills.
• Excellent attention to detail and organizational abilities.
• Skill in identifying and resolving problems or situations requiring the understanding of payroll principles and the exercise of good judgment.

• Graduation with an Associate’s degree from an accredited college or university with major coursework in a field related to Finance, Accounting, or Business Administration plus three (3) years of related Payroll experience.
• Any combination or education and/or experience may be substituted for the minimum qualifications.