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City of Austin - JOB DESCRIPTION

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Assistant Director, Austin Public Health
FLSA: Executives/2 EEO Category: (10) Official/Adm
Class Code: 10755 Salary Grade: E00
Approved: October 24, 1997 Last Revised: April 04, 2019

Purpose:
 
Under nominal direction, this position is responsible for development, administration, and overall effectiveness and operation of the Austin Public Health Department. This position manages a widely dispersed workforce, provides planning and oversight, and coordinates other related services. 
 
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  1. Develops and implements short- and long-range strategies, objectives, policies, and priorities; determines appropriate service and staffing levels; and allocates resources accordingly.
  2. Assists in the planning, development, and administration of the department’s budget; forecasts funds needed for staffing, equipment, materials and supplies; approves expenditures; and implements budgetary adjustments as appropriate and necessary.
  3. Develops, negotiates, and monitors contracts between the City, consultants, contractors, outreach and social service agencies, and other governmental entities.
  4. Provides oversight and direction of research and analysis to determine program direction and goals.
  5. Analyzes operations to evaluate performance of programs and resources in meeting objectives; and identifies areas of potential duplication of services, opportunities for program improvement, and policy change.
  6. Ensures that responsibilities, authority, and accountability of all direct and indirect subordinates are defined, understood, and accomplished.
  7. Presides over, or serves on, boards and commissions, committees, or other governing boards.
  8. Develops partnerships, as necessary, with outside public and private organizations to access resources and improve the efficiency of service delivery.
  9. Acts as official departmental representative to other City departments, CMO, elected officials, and outside agencies; explains department programs, policies, and activities; and negotiates and resolves sensitive, significant, and controversial issues. Works in collaboration with City management, Mayor and Council, and outside agencies regarding community outreach and health and human services programs in person and through written reports.
  10. Responds to and resolves sensitive inquiries and complaints, and issues from both internal and external sources.
 
Responsibilities - Supervisor and/or Leadership Exercised:
 

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. 

 
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of fiscal planning and budget preparation.
  • Knowledge of the principals and practices of public administration.
  • Knowledge of supervisory and managerial techniques and principles.
  • Skill in oral and written communications.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software applications.
  • Skill in data analysis and problem solving.
  • Skill in preparing and analyzing budgets, reports, and studies.
  • Ability to demonstrate executive level management of human resources functions for direct and indirect reports.
  • Ability to maintain effective communication and working relationships with Boards and Commissions, City employees and the public.
  • Ability to developing strategic direction and program implementation collaboratively with various stakeholder/community groups.  
 
Minimum Qualifications:
 
  • Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Social and Human Services, Business Administration, Public Administration, Municipal Government, or in a field related to the job, plus five (5) years of progressively responsible management experience, including two (2) years of experience in a management capacity.
  • Graduation with a Master’s degree from an accredited college or university may substitute for two (2) years of experience.

 
Licenses and Certifications Required:
  None.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.