city seal

City of Austin - JOB DESCRIPTION

city seal

Division Manager, Fleet
FLSA: Standard/Exempt EEO Category: (20) Professionals
Class Code: 17443 Salary Grade: XQ3
Approved: July 18, 2013 Last Revised: June 06, 2019

Purpose:
 
This position organizes, manages   and provides direct leadership for a division within the Fleet Department for the City of Austin.  
 
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Organizes, directs, and coordinates a division within the Fleet Services Department,.
2. Coordinates facility, process and project activities within the division, between division and City departments, and with outside consultants, engineers, associations, regulatory agencies, and the general public. 
3. Evaluates division programs for effectiveness and accomplishment of goals
4. Generates and analyzes data to discern patterns, discrepancies, and opportunities for process improvements.
5. Estimates, prepares, and monitors division budget.
6. Develops, reviews, revises and approves policies and procedures for division programs..
7. Interprets, explains, and ensures compliance with applicable policies, procedures, ordinances and federal/state regulatory requirements.
8. Facilitates, conducts, attends meetings and represents the division, department and city.
9. Provides advice and assistance to stakeholders.
10. Performs contract management duties, i.e. negotiates, approves, and monitors contracts.   
Responsibilities - Supervisor and/or Leadership Exercised:
 
Performs the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal. 
 
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of Fleet management services and programs
Knowledge of Federal, State, and local laws.
Knowledge of city practices, policies and procedures
Knowledge of safety practices and procedures.
Knowledge of supervisory and managerial techniques and principles.
Knowledge of fiscal planning and budget preparation.
Knowledge of purchasing and contract monitoring practices, procedures and policies
Knowledge of inventory management practices 
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software.
Skill in planning and organizing.
Ability to manage projects, develop and execute project timelines, delegating tasks, and evaluating progress from start to completion of projects.
Ability to resolve problems or situations that require exercising tact, diplomacy and sound judgment
Ability to work with frequent interruptions and changes in priorities.
Ability to make public presentations.
Minimum Qualifications:
 
Graduation with a Bachelor’s degree from an accredited college or university with major coursework in in a relevant field of study plus six (6) years of progressively responsible experience of directing, planning and organizing in a large division with at least four (4) years of which must be in a supervisory or management capacity.  
Experience may substitute for the education up to the maximum of four (4) years.
 
Licenses and Certifications Required:
 
Requires a valid “C” Texas driver license.  If required, must obtain an appropriate Commercial Driver License.
 
 

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.