| Purpose: |
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Under general direction, this position administers City-wide procurement activities required to support City operations, along with contract development and administration. This position oversees the development and implementation of the procurement aspects of the City-wide financial system. |
| Duties, Functions and Responsibilities: |
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Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Directs City-wide procurement activities related to the purchase of capital equipment, goods, and services for the City of Austin required to support City operations.
- Establishes and monitors new or improved administrative and purchasing procedures to maintain economy and efficiency of operation.
- Directs the planning, organization, and activities of City-wide inventory management and warehousing, fleet acquisition, and contract development and administration.
- Presents recommendations on purchases requiring management or City Council approval. Structures, plans, and coordinates high-profile and complex procurement projects.
- Provides procurement expertise at City Council sessions and Council committee and citizen committee meetings.
- Evaluates and implements internal and external audit recommendations and provides feedback to management on results.
- Provides oversight and direction to the division's annual operating program budget for submission to the Chief Financial Officer.
- Provides oversight and direction to the development of short- and long-term planning goals and objectives for the division.
- Maintains liaison with purchasing representatives of other public jurisdictions to join in cooperative buying; liaises between vendors, contractors, and department officials.
- Communicates with all City departments to determine changing needs and problems, coordinates departmental activities, and explains departmental policies.
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| Responsibilities - Supervisor and/or Leadership Exercised: |
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Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
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| Knowledge, Skills, and Abilities: |
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Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of computerized procurement and inventory management systems.
- Knowledge of municipal finance administration and accounting principles and practices.
- Knowledge of laws, ordinances, rules, regulations, and policies governing the purchasing of commodities and services for the City.
- Skill in planning and implementing technological change and automation.
- Skill in effective oral and written communication.
- Ability to interpret and make decisions in accordance with laws, ordinances, rules, regulations, and policies governing the purchase and contracting of commodities and services for the City.
- Ability to prepare difficult and complex financial and administrative reports.
- Ability to exercise good judgment.
- Ability to work cooperatively with other agencies and vendors, employees, City management, department heads, and elected officials.
- Ability to supervise a diverse work group of professional, technical, and support personnel.
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| Minimum Qualifications: |
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- Graduation with a Bachelor’s degree from an accredited college or university with a major coursework in Business, Public Administration, Finance, or a closely related field, plus seven (7) years of progressively responsible experience related to the job, including (3) three years of experience which were in a supervisory or management capacity.
- Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or another relevant field may substitute for one (1) year of experience.
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| Licenses and Certifications Required: |
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None.
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