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City of Austin - JOB DESCRIPTION

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Project Assistant
FLSA: Standard/Non-Exempt EEO Category: (60) Admin/Supp
Class Code: 16245 Salary Grade: HD9
Approved: December 20, 2013 Last Revised: September 16, 2019

Purpose:
 

Under direct supervision, this position provides support to project management team by organizing various projects, contract agreements, and programs. Participates in the development of a project and provides support in scheduling, budgeting, and implementation phases of the project.
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  1. Assists in planning stage of projects, including the coordination of existing bonds and future bond projects.
  2. Assists in planning, scheduling, or coordination of project activities to meet deadlines.
  3. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators.
  4. Creates and maintains project progress monitoring data to track each project.
  5. Coordinates status updates for project related matters including providing updates to internal and external customers.
  6. Updates and maintains schedule data to ensure project consistency and optimization.
  7. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures.
  8. Communicates roles, expectations, and accountabilities to all team members on a regular basis.
  9. Advises management of problems, issues, and status of ongoing projects.
  10. Provides assistance to ensure established project deadlines and related tasks are completed as assigned.
Responsibilities - Supervisor and/or Leadership Exercised:
  None.
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of basic project practices and procedures.
  • Knowledge of Federal, State, and Local laws applicable to bond projects.
  • Knowledge of applicable City practices, policies, and procedures.
  • Knowledge of contract development and monitoring.
  • Skill in project planning and prioritizing.
  • Skill in oral and written format to a variety of audiences.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and available software packages.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to establish and maintain good working relationships with internal and external customers.
Minimum Qualifications:
 
  • Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
  • Experience may substitute for education up to the maximum of four (4) years.
Licenses and Certifications Required:
  None.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.