| Purpose: |
| |
Performs complex and confidential administrative support activities to ensure accurate and prompt information and resources necessary to maintain effective operations of the Bureau of Vital Statistics |
| Duties, Functions and Responsibilities: |
| |
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Ensures that proper information pertaining to birth or death certificates is made available to funeral homes, hospitals and the general public.
- Assists funeral directors and hospital representatives in correcting certificates and locating census tracts.
- Operates various types of office equipment.
- Performs data entry activities utilizing personal computer.
- Interprets statutes, rules and regulations as prescribed in Vernons' Texas Civil Statutes.
- Assists in coordinating work assignments within the bureau.
- Prepares requisitions and contracts for vendors.
- Assists in the selection, training and evaluation of personnel.
- Serves as backup timekeeper and handles routine correspondence.
- Represents Registrar when required
|
| Responsibilities - Supervisor and/or Leadership Exercised: |
| |
- May provide leadership, work assignments, evaluation, training, and guidance to others
|
| Knowledge, Skills, and Abilities: |
| |
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of city, state and Federal statutes, rules, ordinances, codes and regulations relating to recordable documents.
- Knowledge of medical terminology.
- Knowledge of the principles of file systems, case files and records management.
- Knowledge of court processes, legal terminology, and records available through City resources.
- Knowledge of City and Department policies and procedures.
- Knowledge of the principles and practices of inventory control.
- Skill in interpreting policies and procedures with firmness, tact and impartiality.
- Skill in assessing and prioritizing multiple tasks, projects and demands.
- Skill in working within deadlines to complete projects and assignments.
- Skill in establishing and maintaining effective working relations with co- workers and other City employees.
- Skill in operating a personal computer utilizing a variety of standard software.
|
| Minimum Qualifications: |
| |
- Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business or Public Administration, plus four (4) years of experience in a field related to a professional or administrative capacity.
- Any combination of related education and experience may be substituted.
|
| Licenses and Certifications Required: |
| |
None.
|
