| Purpose: |
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Under general direction, this position is responsible for supporting the needs of the City Manager’s Office and City executive team related to all City Council agendas. |
| Duties, Functions and Responsibilities: |
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Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Manages the agenda office activities and resolves operational and budget issues.
- Provides professional and subject matter expert-level support regarding City Council agendas to the City Manager and City executives.
- Provides weekly management and coordination of council agendas and supervision of agenda coordination staff for Management Services department.
- Provides long-range project and budget planning, as well as technical planning for Agenda Management System applications.
- Manages Council agenda process to ensure it is prepared and posted in accordance with City Code and State law.
- Manages projects and requests related to Council and Council Committees.
- Prepares and delivers presentations to Council Members, department directors, and executive team on agenda process issues/performance data.
- Provides direction, oversight, and tracking of the Request for Council Action process, Council Item Update reports, and other action items.
- Provides support and guidance to the City Manager and the executive team before and during council meetings, directing executive assistants to track follow-up requests from Council and citizens.
- Maintains effective relationships with Mayor and Council offices and facilitates the resolution of problems presented to City Manager from Council agenda-related issues.
- Develops and manages reports related to the agenda process for City Manager and City executives.
- Creates, implements, manages, and monitors processes and systems to ensure the effectiveness of the Agenda Office.
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| Responsibilities - Supervisor and/or Leadership Exercised: |
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May be responsible for the full range of supervisory activities: selection, training, evaluation, counseling, and recommendation for dismissal.
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| Knowledge, Skills, and Abilities: |
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Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of the Agenda Management System.
- Knowledge of State and Local laws, including the City Charter.
- Knowledge of City practices, policies, and procedures
- Knowledge of Microsoft applications including Word, Excel, Access, and PowerPoint.
- Knowledge of the department’s performance goals and initiatives.
- Knowledge of departmental relationships with boards and commissions as well other public and private agencies.
- Knowledge of the fiscal and budgetary processes within the office. Skill in oral and written communications.
- Skill in building and maintaining effective working relationships with elected officials, members of public boards and commissions, other government officials, key stakeholders, and the general public.
- Ability to confer with individuals on behalf of the City Manager and City executives.
- Ability to confer with individuals about technical projects and systems applications related to the agenda process.
- Ability to gather and analyze data regarding sensitive issues relating to the operations within the department.
- Ability to exercise good judgement, tact, and diplomacy; and maintain confidentiality as required.
- Ability to deliver feedback to peers and subordinates in ways that effectively promote personal and organizational learning and improved results.
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| Minimum Qualifications: |
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- Graduation with a Bachelor’s degree from an accredited college or university in Business, Public Administration, or a related field, plus two (2) years of experience in a professional/administrative capacity.
- Any equivalent combination of education or experience may be substituted.
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| Licenses and Certifications Required: |
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None.
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