| Purpose: |
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Under the direction of the City Manager, performs duties to support the needs of the City Manager's Office. |
| Duties, Functions and Responsibilities: |
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Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Attends meetings and may act on behalf of the city manager in his/her absence.
- Provide executive leadership on multi-departmental, community and council-related special projects.
- Assist in budget preparation for the City Manager's Office.
- Provides professional-level support to the City Manager.
- Assist in providing long-range planning and weekly coordination of council agenda and supervision of agenda coordination and customer service staff for Management Services Division.
- Prepares and delivers presentations to department Directors/Executive Team on agenda process issues/performance data.
- Provides oversight and tracking of the RCA process. Implements tracking and information systems for the City Manager.
- Provides administrative support to City Manager during council meetings and work with Directors, Council Members, and Executive Assistants to track follow-up requests from council and citizens.
- Maintains effective relationships with Mayor and Council offices and facilitate the resolution of problems presented to City Manager from citizens.
- Develops reports for City Manager and executive team.
- Monitors budget for the Management Service Division.
- Creates new processes and systems to improve the functioning of both the City Manager's Office and the Executive Team.
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| Responsibilities - Supervisor and/or Leadership Exercised: |
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- Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal.
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| Knowledge, Skills, and Abilities: |
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Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of the department performance goals and initiatives.
- Knowledge of departmental relationships with boards and commissions as well other public and private agencies.
- Knowledge of the fiscal and budget preparation.
- Knowledge of supervisory and managerial techniques and methods.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in data analysis and problem solving.
- Skill in the use of computers and related software.
- Skill in planning and organizing.
- Skill in data analysis and problem solving.
- Ability to confer with individuals on behalf of the City Manager or Chief of Staff.
- Ability to gather and analyze data regarding sensitive issues relating to the operations within department.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to establish and maintain good working relationships with other city employees and the public
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| Minimum Qualifications: |
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- Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Public Administration or related field plus five (5) years of experience in a professional/administrative capacity, two (2) years of which were in a lead capacity.
- Experience may be substituded for education up to a maximum of four (4) years.
- Master's degree in Public Administration preferred
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| Licenses and Certifications Required: |
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None
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