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City of Austin - JOB DESCRIPTION

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Building Services Assistant Manager
FLSA: Standard/Exempt EEO Category: (20) Professionals
Class Code: 11195 Salary Grade: XB3
Approved: October 24, 1997 Last Revised: October 12, 2017

Purpose:
 
Supports the Building Services Manager in managing all aspects of a single property or portfolio of properties including operational and financial activities. 
 
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  1. Directs and provides support to the Building Services staff by performing cross-functional duties as necessary.
  2. Coordinates and supervises the activities of division consisting of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning (HVAC), etc., involved in minor construction, building maintenance, and related activities as well as the activities of the Building and Grounds (or Custodial) staff assigned to building portfolio.
  3. Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems.
  4. Ensures that all services provided to properties are in compliance with City of Austin (COA) and Building Services policies, procedures, regulations, and contractual obligations and standards.
  5. Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning.  
  6. Coordinates contracts for and oversees vendor services.
  7. Provides recommendations and assists in the development of short- and long-range plans.
  8. Assists in the development of property and departmental budget, and monitors budget expenditures.
  9. Fosters COA and departmental safety culture and enforces safety rules.
  10. Writes technical reports.
 
Responsibilities - Supervisor and/or Leadership Exercised:
 

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

 
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of management principles.
  • Knowledge of fiscal planning and budget preparation.
  • Knowledge of maintenance operations.
  • Knowledge of applicable legislative and legal requirements.
  • Knowledge of City practice, policy and procedures.
  • Knowledge of supervisory and managerial techniques and methods.
  • Knowledge of financial terms and principles.
  • Knowledge of intermediate analytical and quantitative skills.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software applications.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to perform personnel management.
  • Ability to establish and maintaining good working relationships with other City employees and the public.
  • Ability to provide efficient, timely, and courteous customer service.
  • Ability to conduct basic financial analysis.
  • Ability to comprehend, analyze and interpret documents.
  • Ability to develop and utilize systematic processes and continuous improvement principles.
 
Minimum Qualifications:
 
  • Graduation from an accredited high school or equivalent, plus four (4) years of experience related to the field, including two (2) years of experience in a supervisory or management capacity.
  • One (1) additional year of education may substitute for the required experience with a maximum substitution of two (2) years.
 
Licenses and Certifications Required:
 

Any required licenses or certifications.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.