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City of Austin - JOB DESCRIPTION

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Court Clerk Lead
FLSA: Standard/Non-Exempt EEO Category: (60) Admin/Supp
Class Code: 12168 Salary Grade: MA8
Approved: February 20, 1998 Last Revised: July 17, 2019

Purpose:
 

Under general supervision, performs skilled clerical tasks in a major administrative area. Works in conjunction with other administrative personnel to perform a wide variety of courtroom and administrative support duties.
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  1. Reviews completed paperwork and system updating and provides feedback as appropriate.
  2. Performs cashier duties and balances money at end of shift. Balances disbursement and daily deposit reports and monitors overpayments. Corrects financial errors.
  3. Processes expungement cases and appeals.
  4. Serves as liaison to Judges, APD, Jail, Pretrial Services and other County and law enforcement agencies.
  5. Notifies DPS of activity on juvenile failures to appear or pay.
  6. Files and prepares civil cases, accepts motions and subpoenas.
  7. Prepares and processes alias capias warrants, Williamson County warrants and commitments, sealed cases, search and juvenile warrants, and responds to bankruptcy letters.
  8. Maintains organization and flow of Court records.
  9. Monitors entry of traffic, parking and criminal citations into computer system.
  10. Coordinates work schedules, training staff, answers questions from staff and the general public about court operations.
Responsibilities - Supervisor and/or Leadership Exercised:
 

May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of court proceedings.
  • Knowledge of city practice, policy and procedures.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software.
  • Skill in planning and organizing.
  • Skill in data analysis and problem solving.
  • Ability to handle customer complaints.
  • Ability to retain knowledge of historical laws and procedures.
  • Ability to perform basic mathematical calculations.
  • Ability to operate document scanners and related software applications.
  • Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
  • Ability to establish and maintain good working relationships with other city employees and the public.
  • Ability to exercise discretion in confidential matters.
Minimum Qualifications:
 

Graduation from an accredited high school or equivalent plus six (6) years of related experience.

Or;

Associates degree plus four (4) years of related experience.
Licenses and Certifications Required:
 

None.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.