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City of Austin - JOB DESCRIPTION

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Elections Clerk
FLSA: Standard/Non-Exempt EEO Category: (60) Admin/Supp
Class Code: 13170 Salary Grade: BE2
Approved: Last Revised: September 11, 2017

Purpose:
  Under minimal supervision with latitude for independent judgment, performs specialized support services and division operational management in the completion of duties related to election administration and a high-level of administrative support to the Department Director.
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  1. Directs programs that provide administrative and managerial support, program planning and evaluation.
  2. Makes recommendations relating to establishing policies and procedures for the program. 
  3. Determines goals, objectives and resource requirements for the election program.
  4. Provides planning and management analysis services.
  5. Monitors contracts. Prepares agendas and correspondence. Makes administrative business recommendations to the Department Director.
  6. Conducts management analysis or program evaluation.
  7. Develops and implements management techniques.
  8. Monitors external regulatory and legal precedents effecting the operation of the division and department.
  9. Acts as a liaison with Council candidates, City departments and officials. Coordinates City Hall events.
  10. Provides input, data, and analysis.
Responsibilities - Supervisor and/or Leadership Exercised:
 
  • May provide leadership, training and work assignments.
  • Manage a major program.
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of Federal, State and Local laws.
  • Knowledge of city practice, policy and procedures.
  • Knowledge of project planning and development.
  • Knowledge of administrative and clerical procedures.
  • Knowledge of the various agencies and key contacts required to meet the needs of the City Clerk.
  • Knowledge of the principles associated with the role of meeting the necessary standards of council meetings, elections, and petitions.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software applications.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to establish and maintain good working relationships with other city employees and the public.
Minimum Qualifications:
 
  • Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration or a related field, plus four (4) years of experience related to the job.
  • Experience may substitute for education up to the maximum of four (4) years.
Licenses and Certifications Required:
  None.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.