Purpose:

Under general direction, manages the activities and personnel performing the maintenance and repairs of facilities for the department.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Manages a division or unit that provides facilities support in the area of custodial, security, warehouse distribution, and building maintenance.
Oversees construction of new facilities, building renovation, and ensures that new furniture and equipment is installed at all new facilities
Prepares, submits, and reviews division or unit goals, objectives, and accomplishments, and monitors expenditures to keep the operation within budget.
Oversees the Capital Improvement and Program (CIP) management for the department, and ensures that all CIP documents are completed and submitted to the Budget Office on time.
Ensures that all bond election documents are completed and submitted to the Budget Office and Public Works Department on time with the approval of the Director.
May oversee lease agreements and land acquisitions.
May represent department interests at annexation meetings, the Intergovernmental Bond Coordinating Council, Planning Commission, City Council, and other meetings.
May serve as department liaison to neighborhood.
May manage department's vehicles.

Responsibilities - Supervisor and/or Leadership Exercised:

May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of supervisory and managerial techniques and principles.
Knowledge of fundamental inventory control procedures and warehouse procedures.
Knowledge of equipment, vehicles, materials, and methods used in Building and Grounds services.
Knowledge of local ordinances and building codes.
Knowledge of proper safety practices and procedures and regulations applicable to work being performed.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to perform detailed work in an organized manner.
Ability to manage activities with other divisions, departments, consultants and contractors.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications:

Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Public Administration, Business Administration, Architecture, Construction Science, Planning Management, or related field, plus five (5) years of experience, two (2) years of which were in a lead or supervisory capacity.
Experience may substitute for education up to the maximum of four (4) years. A master’s degree may substitute for required experience up to a maximum of two (2) years.

Licenses and Certifications Required:

None

Facilities Planning Manager

FLSA:	Standard/Exempt	EEO Category:	(20) Professionals
Class Code:	13860	Salary Grade:	XD7
Approved:	December 01, 2000	Last Revised:	September 11, 2017

Purpose:
	Under general direction, manages the activities and personnel performing the maintenance and repairs of facilities for the department.
Duties, Functions and Responsibilities:
	Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages a division or unit that provides facilities support in the area of custodial, security, warehouse distribution, and building maintenance. Oversees construction of new facilities, building renovation, and ensures that new furniture and equipment is installed at all new facilities Prepares, submits, and reviews division or unit goals, objectives, and accomplishments, and monitors expenditures to keep the operation within budget. Oversees the Capital Improvement and Program (CIP) management for the department, and ensures that all CIP documents are completed and submitted to the Budget Office on time. Ensures that all bond election documents are completed and submitted to the Budget Office and Public Works Department on time with the approval of the Director. May oversee lease agreements and land acquisitions. May represent department interests at annexation meetings, the Intergovernmental Bond Coordinating Council, Planning Commission, City Council, and other meetings. May serve as department liaison to neighborhood. May manage department's vehicles.
Responsibilities - Supervisor and/or Leadership Exercised:
	May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills, and Abilities:
	Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of supervisory and managerial techniques and principles. Knowledge of fundamental inventory control procedures and warehouse procedures. Knowledge of equipment, vehicles, materials, and methods used in Building and Grounds services. Knowledge of local ordinances and building codes. Knowledge of proper safety practices and procedures and regulations applicable to work being performed. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to perform detailed work in an organized manner. Ability to manage activities with other divisions, departments, consultants and contractors. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other city employees and the public.
Minimum Qualifications:
	Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to Public Administration, Business Administration, Architecture, Construction Science, Planning Management, or related field, plus five (5) years of experience, two (2) years of which were in a lead or supervisory capacity. Experience may substitute for education up to the maximum of four (4) years. A master’s degree may substitute for required experience up to a maximum of two (2) years.
Licenses and Certifications Required:
	None

City of Austin - JOB DESCRIPTION

Facilities Planning Manager