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City of Austin - JOB DESCRIPTION

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Fleet Program Coordinator
FLSA: Standard/Non-Exempt EEO Category: (50) Para-Prof
Class Code: 14079 Salary Grade: XL2
Approved: May 18, 2001 Last Revised: September 11, 2017

Purpose:
  Under general supervision performs work related to a financial, administrative or operational program within Fleet Services.
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Communicates program information to internal and external customers.
2. Coordinates division/section activities.
3. Assists in the development and monitoring of program budgets.
4. Assists in the development of short/long range plans.
5. Assists in the development and implementation of operating policies and procedures.
6. Determine program methodology.
7. Develops program schedule and define program milestones.
8. Ensures timely completion and meet deadlines of program.
9. Communicates program status, issues, and/or concerns with Fleet management and team members.
10 Provides technical advice and assistance to City management, field personnel, contractors, etc.
11. Provides quality assurance review to program deliverables.
12 .Prepares and deliver presentations related to program.
13. Reviews and/or selects vendors and monitor contract compliance
Responsibilities - Supervisor and/or Leadership Exercised:
  May provide leadership, work assignments, evaluation, training, and guidance to others. May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of fleet operations is necessary, especially quality control methods, job standards, processing of work orders, pricing, labor hours, and equipment and materials.
Knowledge of supervisory and managerial techniques and principles.
Possess an ability to provide hands-on training to personnel.
Skill in oral and written communication.
Skill in using computers and related software applications.
Ability to interact with tact and courtesy and maintain a professional manner.
Ability to establish and maintain good working relationships with other city employees and the public. .
Minimum Qualifications:
  Graduation from an accredited high school or equivalent, plus five (5) years of experience related to the operational, financial or administrative program supporting of which two (2) years which were in a lead or supervisory capacity.
Licenses and Certifications Required:
  None
Physical Requirements:
  Most essential duties are performed in an office environment with some interactions at Fleet's Service Centers with exposure to a variety of motorized equipment, components, parts, tires, tools, oils and lubricants, corrosive liquids, and other potentially hazardous materials.

May be exposed to loud noise, hot and cold conditions, and occasional stooping and bending.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.