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City of Austin - JOB DESCRIPTION

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Fleet Program Manager
FLSA: Standard/Exempt EEO Category: (20) Professionals
Class Code: 14080 Salary Grade: XJ5
Approved: August 13, 2002 Last Revised: September 11, 2017

Purpose:
  Under minimal supervision, this position is responsible for various programs that support the business goals and objectives of the Finance & Administrative Services Department Fleet Services Division
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Establishes fleet program standards, methods, policies and procedures by studying business requirements, obtaining appropriate consultations, and determining equipment, facility, staffing, and budget needs.
2. Develops business plan by reviewing department needs, establishing appropriate procedures and timelines of request completion, and estimating costs of good required to complete request.
3. Establishes priorities, scheduling activities and employees, confers with suppliers to obtain parts, monitors progress and revises schedules and resolves problems as they arise.
4. Manages equipment and facilities by establishing maintenance procedures, monitoring of contracts, maintaining necessary equipment requirements, and evaluation of new equipment and techniques.
5. Responsible for establishment of budgetary requirements, purchasing, monitoring of daily reports and logs, approving expenditures, compiling and analyzing costs and initiating corrective measures.
6. Maintains professional and technical knowledge of assigned program by attending training classes, reviewing professional publications, and serve on committees or boards.
Responsibilities - Supervisor and/or Leadership Exercised:
  Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of established fleet programs (fuels, hydraulic, tire, other)
Knowledge of supervisory or management techniques
Knowledge of fiscal planning and budget preparation.
Knowledge of methods, equipment, and materials in fleet program
Knowledge of training methods and techniques
Knowledge of city practice, policies and procedures.
Knowledge of calculus, basic accounting and technical writing.
Skill in oral and written communication.
Skill in using computers and related software applications.
Skill in negotiations.
Skill in handling conflict and uncertain situations.
Skill in using software applications to perform data analysis and problem solving.
Ability to work with frequent interruptions and changes in priorities.
Ability to train personnel in various techniques, safety practices, policies, and procedures, and other operational requirements
Ability to analyze and resolve irregular events.
Ability to establish and maintain good working relationships with other city employees and the public.
Minimum Qualifications:
  Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job plus three (3) years in Fleet program areas, two (2) of which were in a supervisory or management capacity.

Experience may substitute for the Education up to the maximum of four (4) years.
Licenses and Certifications Required:
  Class "C" Driver's License
Physical Requirements:
  Heavy. Tasks involve bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.