| Purpose: |
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Under the direction of the Assistant Director this position is responsible for the management of personnel records, both automated and manual, to ensure accuracy and compliance of personnel actions. |
| Duties, Functions and Responsibilities: |
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Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Establishes policies and procedures for personnel actions.
- Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records
- Manages the development and enhancement of systems, procedures, methods and forms throughout the organization, with emphasis on uniformity, simplification and operating efficiency.
- Coordinates and evaluates need for initiation, extension, modification, or curtailment of specific personnel services.
- Prepares recommendation for action by the Assistant Director, or Director, relative to personnel issues.
- Responds to open records requests, serves as Custodian of records for subpoenas and serving on the City's Records Management Committee
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| Responsibilities - Supervisor and/or Leadership Exercised: |
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- Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
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| Knowledge, Skills, and Abilities: |
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Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of records management systems.
- Knowledge of Federal, State and local laws.
- Knowledge of city practice, policy and procedure.
- Knowledge of supervisory and managerial techniques and principles.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and related software.
- Skill in using large databases.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to quickly recognize and analyze irregular events.
- Ability to establish and maintain good working relationships with other city employees and the public.
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| Minimum Qualifications: |
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- Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Public or Business Administration, and six (6) years of experience in a professional/ administrative capacity.
- Masters degree may substitute for experience up to two (2) years.
- Experience may substitute for one (1) year of the required education up to a maximum of four (4) years substitution.
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| Licenses and Certifications Required: |
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None.
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