city seal

City of Austin - JOB DESCRIPTION

city seal

Public Event Supervisor
FLSA: Standard/Non-Exempt EEO Category: (50) Para-Prof
Class Code: 17283 Salary Grade: RC6
Approved: September 13, 1998 Last Revised: September 11, 2017

Purpose:
  Under general direction, supervise and perform activities of public event work crews that set-up, tear down and perform janitorial services for conventions/events/trade shows/etc. in a public assembly/event facility
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Reviews event preplans/event set-up diagrams with Event Coordinators to ensure adequate staff and time to perform convention/event set-ups and room change-overs.
2. Troubleshoots plans and work schedules for items that may negatively affect the client's event and/or operations of the facility.
3. Assist in the development and enforcement of department/facility safety and operational policies and procedures.
4. Assists in the development of division/section budget.
5. Assist in the development and enforcement of departmental/facility safety and operational policies and procedures.
6. Compiles data and information for bid estimates.
7. Monitors, inspects and maintains supply inventory.
8. Attends meetings and planning sessions as work group representative.
9. Inspect buildings and equipment for needed repairs and maintenance.
10. Answer visitor/client questions and provide assistance.
Responsibilities - Supervisor and/or Leadership Exercised:
  Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal.
Assist crew leaders and other employees in performing their jobs as needed.
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of convention center or public event facility event planning.
Knowledge of Federal, State and Local laws.
Knowledge of city practice, policy and procedures.
Knowledge of fiscal planning and budget preparation.
Knowledge of supervisory techniques and principles.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill data analysis and problem solving.
Skill in planning and organizing.
Skill in using computers and related software.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with other City employees and the public.
Minimum Qualifications:
  Graduation from an accredited high school or equivalent, plus four (4) years of experience in a convention center, public assembly/event facility or other related facility/industry and one year of which was in a lead/supervisory capacity.

One (1) additional year of relevant work experience may substitute for the required education with a maximum substitution of four (4) years.
Licenses and Certifications Required:
  Appropriate level of driver's license and certifications as specified for the individual's job

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.