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City of Austin - JOB DESCRIPTION

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Purchasing Technician
FLSA: Standard/Non-Exempt EEO Category: (60) Admin/Supp
Class Code: 17521 Salary Grade: DA6
Approved: October 24, 1997 Last Revised: September 11, 2017

Purpose:
  This position coordinates and supports the purchasing process
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1.Manages purchasing orders by preparing bid requests and purchase orders; assigning appropriate tracking numbers reading mail and facsimiles; answering the telephone. Mailing, faxing or calling appropriate parties. Verifying and editing terminology and specifications of purchase requests.
2. Maintains stock levels by ordering and issuing supplies.
3. Keeps customers informed by confirming and clarifying orders; noting shipping or back-order delays.
4. Ensures delivery and payment by routing orders to departments for filing; initiating purchase orders; tracking delayed orders. Preparing payment documents; routing invoices to accounts payable.
5. Provides information by answering questions from customers and vendors.
6. Maintains historical information by filing orders and related documents.
7. Maintains operations by following policies and procedures; reporting changes as needed.
8. Prepares reports by collecting, analyzing, calculating, compiling and summarizing information.
9. Maintains work flow by sorting and delivering information.
Responsibilities - Supervisor and/or Leadership Exercised:
  None.
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of office and administrative practices related to purchasing.
Knowledge of billing procedures.
Knowledge of basic mathematics.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in planning and organizing.
Skill in data analysis and problem solving.
Skill in using computers and related software.
Ability to review invoices and bills for accuracy and completeness.
Ability to keep records.
Ability to establish and maintain good working relationships with other City employees, vendors, and the public.
Minimum Qualifications:
  Graduation from an accredited high school or equivalent plus two (2) years of experience dealing with vendors, suppliers, etc. to acquire supplies, services, equipment or other commodities.
Licenses and Certifications Required:
  None.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.