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City of Austin - JOB DESCRIPTION

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Contract Management Specialist I
FLSA: Standard/Non-Exempt EEO Category: (50) Para-Prof
Class Code: 19489 Salary Grade: DG0
Approved: Last Revised: June 06, 2019

Purpose:
 

Under direct supervision, performs contract compliance activities for assigned contracts or grants.
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  1. Performs spot buying by placing orders off of existing contracts and soliciting and awarding informal quotes (per Central Purchasing policy limitations).
  2. Prepares for bid processes by compiling contract requirements from designated departmental liaisons, recommending commodities or scopes of work to include on contract bids, and preparing purchase documents for bid.
  3. Maintains contract database(s) spreadsheets and/or other contract management software tools for assigned contracts.
  4. Monitors assigned contracts or grants to ensure effectiveness by reviewing contract's dollar balance and time remaining, recommending extension of an existing contract or preparing for new bid process.
  5. Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues and reporting major contract problems to supervisor.
  6. Researches contract information such as contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc. and prepares reports for management, team members and customers.
Responsibilities - Supervisor and/or Leadership Exercised:
 
  • None
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of City practice, policy and procedures.
  • Knowledge of contract development, contract language, terms, conditions, etc.
  • Knowledge of Federal, State and Local laws.
  • Knowledge of basic purchasing practices and techniques
  • Skill in using computers and related software applications
  • Skill in effective oral and written communication
  • Skill in establishing and maintaining good working relationships with other City employees, vendors and the public.
  • Skill in resolving routine contractual issues
  • Skill in planning and organizing
  • Skill in handling multiple tasks and prioritizing
  • Ability to exercise good judgment, tact and diplomacy in public dealings
Minimum Qualifications:
 
  • Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field.
  • Experience may substitute up to the maximum of four (4) years.
Licenses and Certifications Required:
  None.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.