City of Austin - JOB DESCRIPTION

Procurement Specialist I

Under direct supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including buying services, informal and occasionally formal source selection services, contract monitoring and contract administration services, and a range of advisement and technical support services in these same areas.

1. Performs buying services including purchases using a procurement card; issues delivery orders for non-competitive releases under existing master agreements; and issues purchase orders for non-competitive buys under the State’s informal threshold.
2. Performs source selection and contract formation services including informal solicitations such as Requests for Quotations (RFQ); issues purchase orders and single transaction contracts under the State’s formal threshold; and participates under cooperative contracts as authorized.
3. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.
4. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; master agreements; order monitoring; participating under cooperative contracts; and contract management and administration.

• Knowledge of public purchasing practices, and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Skill in informal source selection processes.
• Skill in contract management and contract administration processes.
• Skill in computes applications including spreadsheets, databases, and word processing software.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in effective oral and written communication.
• Skill in exercising good judgment, tact, and diplomacy.
• Ability to use automated purchasing systems.
• Ability to resolve routine contractual issues.

• Graduation with a Bachelor’s degree from an accredited college or university.
• Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.