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City of Austin - JOB DESCRIPTION

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Administrator, Procurement Card

FLSA: Standard/Exempt EEO Category: (50) Para-Prof
Class Code: 19500 Salary Grade: AK1
Approved: Last Revised: August 09, 2018

Purpose:
 

Under general direction, this position administers the City of Austin Procurement Card Program in compliance with City policies and procedures, to maximize the business potential of the Program.
Duties, Functions and Responsibilities:
  Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  1. Implements program goals and strategies.
  2. Manages vendor relationships. Works closely with vendors to continually improve the Procurement Card Program, and to stay informed of latest product offerings and payment solutions.
  3. Advises City departments of program benefits and ensure business units understand the value of program participation.
  4. Recommends policies and procedures for Procurement Card Program.
  5. Helps develop and may deliver Procurement Card Program training for end-users, managers and Departmental Liaisons.
  6. Maintains electronic procurement system technology and software, including interfacing with current accounting systems. Administers City procurement card accounts, including account set-up and closing, changes associated with account dollar limits, restrictions and other account controls.
  7. Implements internal controls. Monitors and maintains the integrity of the City of Austin Procurement Card Program, including reviewing transaction data and may conduct departmental compliance audits.
  8. Assists with program risk assessments. Monitors, investigates and resolves security risks such as fraud, compromised accounts, and lost/stolen accounts.
  9. Completes accounting functions associated with the Procurement Card Program, including balancing general ledger accounts and ensuring accurate and timely payments to the procurement card system vendor.
  10. Acts as liaison between the Procurement Card vendors, Corporate Purchasing and departmental users. Provides courteous and timely customer service, answers user questions and researches and coordinates response to card, supplier and interface issues as appropriate.
Responsibilities - Supervisor and/or Leadership Exercised:
 
  • None
Knowledge, Skills, and Abilities:
  Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of purchasing and accounting/practices and concepts.
  • Knowledge of internal control systems.
  • Knowledge of credit card best practices.
  • Knowledge of manual and automated financial systems and software.
  • Knowledge of financial reporting.
  • Skill in effective oral and written communications.
  • Skill in using computers and related software applications.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to establish and maintain good working relationships with other city employees and the public.
  • Ability to develop and deliver training.
  • Ability to resolve problems or situations that requires the exercise of good judgment.
  • Ability to work with frequent interruptions and changes in priorities.
Minimum Qualifications:
 
  • Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job plus three (3) years of experience in a related field.
  • Experience may substitute for education up to the maximum of four (4) years.
  • A Master’s Degree may substitute for required experience up to two (2) years.
Licenses and Certifications Required:
 
  • Certified Purchasing Card Professional (CPCP) preferred.

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.