| Purpose: |
| |
Under minimal direction, supervises buying, contracting and/or grant activities within a department. |
| Duties, Functions and Responsibilities: |
| |
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Supervises, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
- Oversees the development of new contracts to include researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements.
- Supervises or individually manages contracts or grants for effectiveness and compliance.
- Manages contractor/vendor performance for compliance with contract terms and conditions. Resolves or leads the resolution of contract issues.
- Reviews supply chain status and recommends or approves the implementation of solution strategies.
- Approves the development and implementation of contract databases and/or other data collection and reporting systems in support of purchasing, contracting or grant activities.
- Prepares, reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers.
- Researches and presents information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
- Provides technical and contractual expertise by leading or overseeing the development and marketing of workshops, training sessions and orientation sessions.
|
| Responsibilities - Supervisor and/or Leadership Exercised: |
| |
- Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal.
|
| Knowledge, Skills, and Abilities: |
| |
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of contract law, contracting practices, regulations, policies and techniques.
- Knowledge of contract development, contract language, terms, conditions, etc.
- Knowledge of applicable Federal, State and Local laws
- Knowledge of city practice, policy and procedures.
- Knowledge of supervisory and managerial techniques and methods.
- Skill in oral and written communication.
- Skill in using computers and related software applications
- Skill in data analysis and problem solving.
- Skill in planning and organizing
- Ability to evaluate contract agreements.
- Ability to write specific terms of conditions for contracts
- Ability to enforce contractual obligations
- Ability to establish and maintain good working relationships with other City employees and the public
- Ability to review invoices, bills, etc. for accuracy and completeness
- Ability to train others
|
| Minimum Qualifications: |
| |
- Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field, one year of which were in a lead or supervisory capacity.
- Experience may substitute for education up to the maximum of four (4) years.
- A Master’s Degree may substitute for required experience up to two (2) years.
|
| Licenses and Certifications Required: |
| |
|
