| Purpose: |
| |
Under minimal direction manages buying, contracting and/or grant activities within a department. |
| Duties, Functions and Responsibilities: |
| |
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
- Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
- Researches and designs contract management strategies that meet business needs.
- Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
- Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
- Monitors and audits contract expenditures and/or infrastructure usage activities.
- Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
- Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses.
- Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements.
- Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.
|
| Responsibilities - Supervisor and/or Leadership Exercised: |
| |
- Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
|
| Knowledge, Skills, and Abilities: |
| |
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of general business and management processes.
- Knowledge of contracts and contract terms.
- Knowledge of cost/benefit analysis.
- Knowledge of project management.
- Knowledge of Federal, State and Local laws.
- Knowledge of city practice, policy and procedures.
- Knowledge of supervisory and managerial techniques and principles.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritization.
- Skill in using computers and related software applications.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to work independently.
- Ability to understand, interpret and apply detailed and complex information.
- Ability to lead and manage a multi-discipline work force.
- Ability to write reports.
- Ability to evaluate contract agreements.
- Ability to provide internal consulting services.
- Ability to negotiate.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to establish and maintain good working relationships with other city employees and the public
|
| Minimum Qualifications: |
| |
- Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
- A Master’s Degree may substitute for required experience up to two (2) years.
|
| Licenses and Certifications Required: |
| |
|
