City of Austin - JOB DESCRIPTION

Procurement Supervisor

Under minimal supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including the supervision of procurement staff, all formal and occasional informal source selection services, contract monitoring and contract administration services, category management, customer management, program management, and a range of advisement and technical support services in these same areas. This position will typically be responsible for soliciting contracts of the highest value, greatest complexity, and most public interest.

1. Supervises professional and administrative procurement staff as assigned; provides recruitment, hiring, training, recognition, staff development, performance management, coaching, and progressive discipline.
2. Performs source selection and contract formation services including occasional informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods.
3. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.
4. Performs advisory and technical support services to assigned department customers, current and prospective contractors and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management.
5. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on category performance.
6. Performs customer management for one or more departments as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans.
7. Provides, as necessary, program management for one or more programs as assigned; develops and maintains policy and procedural knowledge in assigned programs; develops program goals and objectives and strategies; monitors and reports on program performance.

Responsible for full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

• Knowledge of public purchasing practices and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Knowledge of contract law, terms, and conditions.
• Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Skill in alternative delivery methods for the procurement of construction and construction-related professional services.
• Skill in informal and all formal source selection processes including price competition.
• Skill in contract negotiation and formation, contract management, and contract administration processes.
• Skill in contract category management.
• Skill in computes applications including spreadsheets, databases, and word processing software.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in effective oral and written communication.
• Skill in exercising good judgment, tact, and diplomacy.
• Skill in using automated purchasing systems.
• Ability to provide relationship management to assigned customer departments.
• Ability to develop and lead cross-functional teams.
• Ability to resolve complex formal contract disputes.
• Ability to lead, manage, and train multi-disciplinary workforce.
• Ability to provide internal consulting services.

• Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field, including two (2) years in a lead or supervisory capacity.
• Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory/managerial experience.