| Purpose: |
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Responsible for supervising the accounts payable function, including such activities as the timely payment of all vendor invoices and expense vouchers, and the maintenance of accurate records and reports. |
| Duties, Functions and Responsibilities: |
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Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Coordinates daily workflow of staff to ensure timely preparation, review, and approval of payment disbursements
- Coordinates, recommends, and implements processes and internal controls; maintains financial security by documenting established internal accounting controls
- Develops and plans section training and projects
- Ensures that invoices and expenses are processed accurately and timely
- Reconciles general ledger clearing accounts
- Coordinates with other departmental divisions to ensure timely payment of invoices and expenses
- Researches and resolves payment discrepancies within the City of Austin and external customers
- Provides guidance and direction through the review of transactional documents prepared by internal/external department staff
- Assists departments and other internal or external customers by drafting procedural guidance, policies, and procedure
- Provides accounts payable policy and procedure training to internal/ external department staff in both formal and informal settings
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| Responsibilities - Supervisor and/or Leadership Exercised: |
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- Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
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| Knowledge, Skills, and Abilities: |
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Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of accounts payable processes
• Knowledge of various City of Austin processes and procedures related to accounts payable
• Knowledge of internal control systems
• Knowledge of manual and automated financial systems
• Knowledge of records management processes and requirements
• Ability to lead highly diverse workforce
• Ability to review and analyze performance measure data
• Ability to resolve problems or situations requiring the exercise of good judgement
• Ability to establish and maintain good working relationships with other City employees and the public
• Skill in effective verbal and written communications
• Skill in utilizing a personal computer
• Knowledge of Microsoft office products
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| Minimum Qualifications: |
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- Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus two (2) years related experience, one (1) year of which were in a lead or supervisory capacity.
- Experience may substitute for education up to four (4) years
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| Licenses and Certifications Required: |
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